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PENGELOLAAN ARSIP DINAMIS DI UIN SUNAN KALIJAGA YOGYAKARTA
This research aims to explore the records management at UIN Sunan Kalijaga Yogyakarta, observing the shift records management from traditional approaches to more modern methods. This type of research is descriptive with a qualitative approach. The techniques used to collect data are field observations, interviews and documentation with archive managers, as well as analysis of the process of archive creation and maintenance, both in physical and digital formats. The results highlighted a substantial adaptation from physical to digital approaches, although some types of archives were retained in physical format due to their relevance. The main challenge identified lies in the maintenance of archives in digital form, requiring special emphasis on effective preservation methods to maintain the long term viability of the information. Infrastructure constraints, such as the availability of humidification facilities, as well as expanding the understanding of the risks associated with digital archives, are areas that require further attention. This cross-departmental collaboration at the institution demonstrates the importance of working together to maintain information continuity, strengthens the focus on preserving records from creation to maintenance, and provides a foundation for holistic records management. It is hoped that this research provides insights into the transformational dynamics of records management, highlighting the challenges and needs for records preservation in digital formats. The implications include the importance of infrastructure investment, a broad understanding of the risks associated with digital archives, and cross-departmental cooperation in effectively maintaining information continuity. It is hoped that this research will serve as a foundation for further steps in more adaptive and planned records management, particularly in maintaining the integrity and accessibility of information in the digital era.
FAKULTAS ADAB DAN ILMU BUDAYA, UIN SUNAN KALIJAGA YOGYAKARTA
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